The organization of a meet is crucial to hosting a safe, meaningful and financial viable meet. Depending on the meet, an Event Organizer (no formal certifications), a Meet Coordinator (certified Levels 1-3) and/or a Competitors Steward (certified Levels 3-5) may be responsible for organizing the meet.
Meets can be sanctioned under a BCSSA Sanction and/or an SSC Sanction. More information about SSC Sanctions can be found on the SSC website. To apply for a BCSSA Sanction:
- Please read the Sanction Overview before applying for a BCSSA Sanction.
- Apply for a sanction in the IceReg Dashboard when the event is being set up in IceReg. The sanction fee will be charged during the event creation process.
- BCSSA will email a Sanction Certificate. The Sanction Certificate is a guarantee between the event organizer(s) and BCSSA that the competition will operate according to SSC and/or BCSSA standards and procedures.
- Email the Competitions Committee to have the event added to the BCSSA Events & Results calendar. Dates should be added as soon as they are known.
- All sanctioned meet registration forms must include the following statement and corresponding check box: “I have read and agree to the BCSSA Concussion Protocol”. The BCSSA Concussion Protocol can be found on the Safety webpage.
- Arrange to use BCSSA-owned equipment (horn start and/or electronic lap counter and/or helmet covers), as appropriate for the competition. Contact the host of the previous (local) competition to determine the current location of the equipment.
- In coordination with the Recorder and Referee, plan appropriate racing events for the competition. The BC Interclub Format documents may be used as a reference.
- See the BCSSA Safety webpage for resources related to safety of all members at the competitions.
Note that these are the minimum requirements for a competition with a BCSSA Sanction. Competitions with SSC sanctions may have additional requirements.
- The Sanction Certificate must be displayed by the Recorder’s Office during the competition.
- The BCSSA Officials Code of Ethics must be visibly displayed during the competition.
- The BCSSA Medical Requirements must be adhered to. Please refer to the Emergency Action Plan (EAP) Template as needed.
- The Track Certification Form must be completed by a surveyor and signed by the Chief Referee prior to the competition.
- Copies of the BCSSA Injury Report Form, BCSSA Suspected Concussion Form and BCSSA Incident Report Form must be available at the competition venue. Examples of a reportable incident include: an altercation between participants and a parent/coach/official berating another person.
- Copies of the Athletic Accident Report (insurance claim form) must be available at the competition venue. Ensure injured skaters (or their parents if the skater is a minor) receive a copy. The forms are to be submitted directly by the skater/family to the insurance company (details on form).
It is the Meet Coordinator’s responsibility to ensure that the proper paperwork is completed after a competition. Meet protocols should be emailed to the BCSSA Competitions Committee (email@example.com) as soon as possible following the competition.
Other reporting requirements (within 14 days of the competition) include:
- Meet Coordinator Reporting Form (online form)
- Referee’s Report (online form)
- Track Certification Form (email to firstname.lastname@example.org)
- Competition Officials List Template (email to email@example.com) *TEMPLATE UPDATED*
- Injury Report Forms (email to firstname.lastname@example.org)
- Incident Report Forms (email to email@example.com).