The organization of a meet is crucial to hosting a safe, meaningful and financial viable meet. Depending on the meet, an Event Organizer (no formal certifications), a Meet Coordinator (certified Levels 1-3) and/or a Competitors Steward (certified Levels 3-5) may be responsible for organizing the meet.
Meets can be sanctioned under a BCSSA Sanction (Regional Sanction or Provincial Sanction) and an SSC Sanction. More information about SSC Sanctions can be found on the SSC website. To apply for a BCSSA Sanction:
- Please read the Sanction Overview before applying for a BCSSA Sanction.
- Complete the online BCSSA Sanction Request Form.
- BCSSA will email a Sanction Certificate and an invoice for the $75 Sanction Fee to the Meet Coordinator and Club Treasurer. If the Sanction Fee has not been received at by BCSSA by the date of the event, the club will be invoiced an additional $75.
- The Sanction Certificate is a guarantee between the event organizer(s) and BCSSA that the competition will operate according to SSC and/or BCSSA standards and procedures.
- Email the Competitions Committee to have the event added to the BCSSA Events & Results calendar. Dates should be added as soon as they are known and must be added by September 1st if the club wants to have officials assigned by ODC.
- All sanctioned meet registration forms must include the following statement and corresponding check box: “I have read and agree to the BCSSA Concussion Protocol”. The BCSSA Concussion Protocol can be found on the Safety webpage.
- When ODC hasÂ assigned officialsÂ to the competition, contact information for those officials can be found by emailing Chris Acton.
- Arrange to use the Horn Start and/or Electronic Lap Counter, as appropriate for the competition.
- In coordination with the Recorder and Referee, plan appropriate racing events for the competition.
- See the BCSSA Safety webpage for resources related to safety of all members at the competitions.
Note that these are the minimum requirements for a competition with a BCSSA Sanction. Competitions with SSC sanctions may have additional requirements.
- The Sanction Certificate must be displayed by the Recorderâ€™s Office during the competition.
- The BCSSA Officials Code of EthicsÂ must be visibly displayed during the competition.
- TheÂ BCSSAÂ Medical RequirementsÂ must be adhered to. Please refer to the Â Emergency Action Plan (EAP) TemplateÂ as needed.
- TheÂ Track Certification FormÂ must be completed by a surveyor and signed by the Chief Referee prior to the competition.
- Copies of the BCSSA Injury Report Form, BCSSA Suspected Concussion Form andÂ BCSSA Incident Report Form must be available at the competition venue.Â Examples of a reportable incident include: an altercation between participants and a parent/coach/official berating another person.
- Copies of theÂ Athletic Accident ReportÂ (insurance claim form) must be available at the competition venue. Ensure injured skaters (or their parents if the skater is a minor) receive a copy. The forms are to be submitted directly by the skater/family to BFL Canada.
It is the Meet Coordinator’s responsibility to ensure that the proper paperwork is completed after a competition. Meet protocols should be emailed to theÂ BCSSA Competitions Committee (email@example.com) as soon as possible following the competition. Other reporting requirements include:
Please complete the following online forms within 14 days of all BCSSA sanctioned competitions:
- Meet Coordinatorâ€™s Summary
- Meet Coordinatorâ€™s Report
- Refereeâ€™s Report (the Chief Referee should complete this form. Meet Coordinators should follow-up with their Chief Referee to ensure the form has been submitted).
Documents Required by ODC
Please email the following documents directly to ODC (firstname.lastname@example.org) within 14 days of all BCSSA sanctioned competitions:
- Track Certification Form (see above)
- Competition Officials List TemplateÂ (list all officials and volunteers who participate in the event).
Documents Required by BCSSA
Please mail the following documents to the BCSSA within 14 days of all BCSSA sanctioned competitions:
- Injury Report Forms
- Incident Report Forms
- SSC Sanction Certificates (if the competition carried an SSC Sanction, the SSC Sanction Certificate must be mailed back to BCSSA).